Campus Security Authorities (CSA’s)
If you have any questions regarding the Clery Act or about being a Campus Security Authority (CSA), please contact:
Clery Act Coordinator
Director of Campus Safety
(517) 265-5161 ext. 0
History of the Clery Act
Jeanne Clery, a 19-year-old Lehigh University freshman, was assaulted and murdered in her dorm room in 1986.
In 1998, the “Student Right-to-Know and Campus Security Act” was renamed in her memory. The Clery Act was enacted in the belief that crime awareness can prevent campus victimization.
The federal law requires colleges and universities receiving federal funding to prepare, publish and distribute by October 1 of each year campus security/safety policies and crime statistics in the form of an Annual Security Report (ASR). College community members are notified annually in September of the availability of how and where to access the ASR. Included in the ASR is a Fire Safety Reort, a requirement for campuses with college-controlled residential facilities. The Department of Education is responsible for Clery Act compliance.
What is the role of a Campus Security Authority (CSA)?
CSA’s are encouraged to report all crimes reported to them on a timely basis to Campus Safety. However, under the Clery Act, CSA’s are only obligated to report Clery Act qualifying crimes that occurred on campus in public areas bordering campus and in certain non-campus buildings owned or controlled (leased) by the College. CSA’s should only report those crimes that have not been previously reported to Campus Safety or another College CSA. The intent of including non-law enforcement/security personnel in the CSA role is to acknowledge that some community members and students in particular may be hesitant about reporting crimes to the police or to Campus Safety, but may be more inclined to report incidents to other campus-affiliated individuals.
To review information on reportable Clery Act crimes, reportable disciplinary referrals and/or the Clery Act incidence occurrence locations that are reportable, please refer to the Clery Act CSA Report Forms. For additional information on the Clery Act and CSA responsibilities, review the information below or contact the Clery Act coordinator, Wade Beitelschies at firstname.lastname@example.org.
What makes you a CSA?
The law defines four categories of CSA’s:
- A campus police department or a campus security department of an institution
- Any individual or individuals who have responsibility for campus security but who do not constitute a campus police department or a campus security department (e.g., an individual who is responsible for monitoring the entrance into institutional property)
- Any individual or organization specified in an institution’s statement of campus security policy as an individual or organization to which students and employees should report criminal offenses
- An official of an institution who has significant responsibility for student and campus activities including, but not limited to: student housing, student discipline and campus judicial proceedings. An official is defined as any person who has the authority and the duty to take action or respond to particular issues on behalf of the institution
Who is not a CSA?
The following non-CSA positions/functions include, but are not limited to:
- Faculty member without responsibility for student and campus activity beyond the classroom
- Physicians/nurses in the Health Center who only provide care for students
- Clerical or administrative support staff
- Food service staff
- Facilities maintenance staff
- Information technology staff
- Licensed mental health or pastoral counselors, when acting within the scope of their license or certificate
- Other, like functions
CSA Crime Reporting
When a crime is reported to a CSA, first ask the person if they would like to report it to Campus Safety. If so, contact Campus Safety at (517) 265-5161 ext. 0. If the CSA has firsthand knowledge/confirmation that the reporting party filed a report with campus Safety, then they are not obligated to complete and submis a CSA Crime Report Form. However, if the reporting party says they will file a report with Campus Safety and leaves (no CSA firsthand knowledge/confirmation that a report was filed), then the CSA must still complete and submit a Campus Security Authority Crime Report Form.
CSA’s are encouraged to report all crimes reported to them on a timely basis to Campus Safety. However, under the Clery Act, qualifying crimes are required to be reported. The CSA Report Forms can be submitted to Campus Safety through mail, addressed to Adrian College.
If the reported crome is made in good faith, meaning that there is reasonable basis for believing that the information is not rumor or hearsay, then the crime is Clery reportable. CSA’s, when interacting with the crime reporting party, need to gather incident information that would provide sufficient detail to properly classify the incident. This means CSA’s need to document reporting party responses or lack thereof. Reporting party identifying information should only be included in the Report Form if the reporting part is willing to provide the same. CSA’s should not investigate the crime or attempt to determine whether a crime, in fact, took place. When in doubt, a Report Form should be completed and submitted!
Crimes Reportable Under the Clery Act
Murder/Non-Negligent Manslaughter: The willful (non-negligent) killing of one human being by another. NOTE: deaths caused by negligence, attempts to kill, assaults to kill, suicides, accidental deaths and justifiable homicides are excluded.
Negligent Manslaughter: The killing of another person through gross negligence.
Robbery: The taking or attempting to take anything from the value of the care, custody or control of a person or persons by force or threat of force or violence and/or by putting the victim in fear.
Aggravated Assault: An unlawful attach by one person upon another for the purpose of inflicting severe or aggravated bodily injury. This type of assault usually is accompanied by the use of a weapon or aggravated bodily injury. It is not necessary that injury result from an aggravated assault when a gun, knife or other weapon is used that could or probably would result in a serious potential injury if the crime were successfully completed.
Burglary: The unlawful entry of a structure to commit a felony or a theft. For reporting purposes, this definition includes: unlawful entry with intent to commit a larceny or a felony, breaking and entering with intent to commit a larceny, housebreaking, safecracking and all attempts to commit any of the aforementioned.
Motor Vehicle Theft: The theft or attempted theft of a motor vehicle. (Classify as motor vehicle theft all cases where automobiles are taken by persons not having unlawful access, even though the vehicles are later abandoned—including joy riding).
Arson: The willful or malicious burning or attempting to burn, with our without intent to defraud, a dwelling house, public building, motor vehicle or aircraft or personal property of another kind.
Weapon Law Violations: The violation of laws or ordinances dealing with weapon offenses, regulatory in nature such as: manufacture, sale or possession of deadly weapons; carrying deadly weapons, concealed or openly; furnishing deadly weapons to minors; aliens possessing deadly weapons and all attempts to commit any of the aforementioned.
Drug Abuse Violations: Violations of state and local laws relating to the unlawful possession, sale, use, growing, manufacturing and making narcotic drugs. The relevant substances include opium or cocaine and their derivatives (morphine, heroine, codeine), marijuana, synthetic narcotics (Demerol, methadones) and dangerous, non-narcotic drugs (barbituates, Benzedrine).
Liquor Law Violations: The violation of laws or ordinance prohibiting the manufacture, sale, transporting, furnishing, possessing of intoxicating liquor, maintaining unlawful drinking places, bootlegging, operating a still, furnishing liquor to minor or intemperate person, using a vehicle for illegal transportation of liquor, drinking on a train or public conveyance and all attempts to commit any of the aforementioned. Drunkenness and driving under the influence are not included in this definition.
Sex Offenses - Forcible
Forcible Rape: The carnal knowledge of a person forcibly and/or against the person’s will, or not forcibly or against the person’s will where the victim is incapable of giving consent because of his/her temporary or permanent physical incapacity (or because of his/her youth).
Forcible Sodomy: Oral or anal sexual intercourse with another person forcibly and/or against the person’s will, or not forcibly against the person’s will where the victim is incapable of giving consent because of his/her youth or because of his/her temporary or permanent mental or physical incapacity.
Sexual Assault with an Object: The use of an object or instrument to unlawfully penetrate, however slightly, the genital or anal opening of the body of another person forcibly and/or against that persons’ will or not forcibly against the person’s will where the victim is incapable of giving consent because of his/her youth or because of his/her temporary or permanent mental of physical incapacity.
Forcible Fondling: The touching of the private body parts of another person for the purpose of sexual gratification forcibly and/or against that person’s will or not forcibly or against the person’s will where the victim is incapable of giving consent because of his/her youth or because of his/her temporary or permanent mental incapacity.
Sex Offenses - Non-Forcible
Incest: Non-forcible sexual intercourse between persons who are related to each other within the degrees wherein marriage is prohibited by law.
Statutory Rape: Non-forcible sexual intercourse with a person who is under the statutory age of consent.
NOTE: The above listed Sex Offenses are definitions from the National Incident-Based Reporting System Edition of the Uniform Crime Reporting Program.
Adrian College is also required to report statistics for hate-related (bias-related) crimes by the type of bias as defined below for the following classifications: murder/non-negligent manslaughter, negligent manslaughter, sex offenses (forcible and non-forcible), robbery, aggravated assault, burglary, motor vehicle theft, arson (see definitions above) and larceny, vandalism, intimidation and simply assault (see definitions below).
Larceny: The unlawful taking, carrying, leading or riding away of property from the possession or constructive possession of another.
Vandalism: To willfully or maliciously destroy, injure, disfigure or deface any public or private property, real or personal, without the consent of the owner or person having custody or control by cutting, tearing, breaking, marking, painting, drawing, covering with filth or any other such means as may be specified by local law.
Intimidation: To unlawfully place another person in reasonable fear of bodily harm through the use of threatening words and/or other conduct, but without displaying a weapon or subjecting the victim ro actual physical attack.
Simple assault: An unlawful attack by one person upon another where neither the offender displays a weapon, nor the victim suffers obvious severe or aggravated bodily injury involving apparent broken bones, loss of teeth, possible internal injury, severe laceration or loss of consciousness.
If a hate crime occurs where there is an incident involving intimidation, vandalism, larceny, simple assault or other bodily injury, the law requires that the statistic be reported as a hate crime, even though there is no requirement to report the crime classification in any other area of the compliance document.
A hate- or bias-related crime is not a separate, distinct crime, but is the commission of a criminal offense that was motivated by the offender’s bias. For example, a subject assaults a victim, which is a crime. If the facts of the case indicate that the offender was motivated to commit the offense because of his bias against the victim’s race, sexual orientation, etc., the assault is then also classified as a hate- or bias-related crime.
CSA Resources and Instructions
- If the reported incident constitutes a threat to the safety to the Adrian College community, in addition to completing a report form, the CSA should immediate contact Campus Safety. The appropriate form should also be completed and submitted when it is safe to do so.
- The CSA Report Forms should be completed as soon as possible after the incident is reported to the CSA. These forms can be submitted to Campus Safety through mail, addressed to: Campus Safety Caine Student Center, 1325 Williams St, Adrian, MI 49221. The forms can also be emailed to email@example.com.
- Before completing the CSA form, inform the victim or other reporting party of your intention. A sample statement is: “As part of my position on campus, I am a federally mandated crime reporter for the College. I am required to report of this incident to Campus Safety for data gathering. If you request confidentiality, the Report Form will not include your name, or that of any other involved individuals. My report will contain only the information you provide. Do you have any questions? Would you like to help me fill it out?”
- Secondhand reports may be unreliable or difficult to verify, but such reports should still be submitted. The potential for duplication of reported incidents shall not be a factor in whether or not a report is taken.
- Clery Act reporting, via the CSA Report Forms, does not replace or change existing reporting requirements or procedures for disciplinary referrals or misconduct.
- Hate Crimes present a special reporting challenge. CSA’s are to document each reported hate crime occurrence and the related category of prejudice.
What are done with CSA Report Forms?
The Director of Campus Safety reviews report forms and makes a determination if an incident warrants timely wanring/emergency notification of the College community and whether it is a reportable crime in the Annual Security Report (ASR). The Clery Act Coordinator will consolidate crime data from multiple sources, report qualifying crime data to the federal Department of Education, publish a campus ASR and inform the campus community when and where the ASR is available. The Adrian College ASR is posted here. Hard copies are available from Campus Safety upon request.
Crime/Emergency and Non-Emergency Reporting
Regardless of your status (CSA or non-CSA), all community members are encouraged to promptly report all campus criminal incidents and other public safety-related emergencies to Campus Safety. For incidents requiring immediate attention, call 911. Non-emergency incidents can be reported by dialing “0” from any campus phone or in person at the Campus Safety office, located in the Caine Student Center, 1325 Williams St, Adrian, MI 49221.