Facility Reservations

This is a resource page for Adrian College Faculty and Staff.

Off-Campus Groups

If you are an off-campus group and would like to reserve a room or facility, please contact the Office of Conferences.

  • Becky Ghena,  Assistant Director of Conferences at 517.265.5161, extension 4382 or rghena@adrian.edu.

On-Campus Groups

If you are an Adrian College faculty or staff member needing to reserve a location on campus, please complete a Facility Reservation Form at least 14 days prior to your event. If you require additional assistance for catering, audio/visual equipment, tech support or set-up, it is your responsibility to contact the following department(s) in a timely manner.  These departments may not be able to accommodate last minute requests made 5 days or less.

  • Having trouble complete the Facility Reservation form online? See online reservation form instructions.
  • Plant Service Request Form: ·You are required to complete this document when requesting our Plant Department to assist with seating arrangements, set-up and removal of special equipment such as a stage and or lectern(s) for non-catered events. Please include a copy of your approved Facility Reservation Form from the Confrence Office and a copy of your floor plan with the Plant Service Request Form if your set-up differs from the existing floor plan in the room or facility. Forward this form to Chris Haire at chaire@adrian.edu at least 14 days prior to our event.     
  • Catering:  When needing food and beverages for your event, please contact Pat Dumont our Sodexo Catering Manager more than 10 business days prior to your event.  She can be reached at extension 4126 or pdumont@adrian.edu.  Discounts may apply, please ask for details. Outside food and beverages are strictly prohibited in the following locations:  Arrington Ice Arena, all locations in Caine Student Center, Downs Hall and all locations in Richie Marketplace including the Adrian Tobias Center. In addition to finalizing your menu, Pat will also discuss all set-up needs for your reserved space and make arrangements with Sodexo to have the room set on the day of your event.
  • Audio/Video Equipment:  Please contact the ECC at extension 4485 to order any piece of equipment that would not normally be included in the reserved space. If you are not sure if a room or facility has what you need, the Conference Office will be able to answer your questions.
  • Audio/Video Tech Support:  This is a service the Office of Conferences provides for specialty or large scale events.  Please visit Event Technology Services for specific information.  During the initial reservation process, the Conference Office will help you determine if your event requires technical support.  When qualifying for these services, the Conference Office will add your event to our Specialist’s schedule the same day your reservation is confirmed.  Two weeks prior to your event, the Specialist will contact you to finalize all your specific audio/video needs.