To create standard procedures for the library's
reserve service.
To ensure that the reserve service is compliant with copyright law.
2. Introduction
Shipman Library's reserve service allows faculty
members to place books, copies of assigned reading materials, class notes,
old exams and other materials on reserve at the circulation desk in the library.
Faculty members may place items on reserve in accordance with the procedures
listed here.
Location of reserve
materials
Reserve materials are available at the library circulation desk. Reserve
materials are listed by instructor and course on our website. Click Library
Catalog then Reserve Desk.
Loan periods and fines
Reserve materials may be designated by the faculty member as 3 hour in-library
use only, overnight or three-day reserve. Overdue fines for reserve materials
accrue at the rate of $0.25 per hour.
3. Procedures
Reserve request
forms
Faculty members must complete a Reserve Request Form to place non-photocopied
materials (books, videos, etc.) on reserve. To place any photocopies on
reserve, faculty members must complete a separate Reserve Request Form
for Photocopies. These forms are available at the circulation desk or
on our website here.
Bibliographic and
copyright information
To facilitate copyright compliance, all photocopies must include a complete
citation, including the copyright statement, clearly visible on the first
page. The copyright statement will appear on either the first page of
an article or near the title page of a book or journal. If this information
does not appear on the first page you have copied, please including it
in writing.
Example:
Johnson, Frank. "Stuck in the Sixties." New Republic 68.2 (1988):
42-51. Copyright 1988 Acme Publishing Inc.
Processing time
for reserve materials
Please give us as much time as you can to process your reserve materials.
The processing involves several steps and can become quite time-consuming.
This is especially true at the beginning of the semester. If at all possible,
please submit materials before the start of the semester or as early as
you can. We will process ALL materials ASAP on a first-come first serve
basis.
Personal items
Faculty members are welcome to place personal books and other materials
on reserve. Personal items will be processed and circulated according
to standard reserve procedures, including labeling to facilitate check
out and sensitization to prevent theft. If the library owns the item,
the library copy will be placed on reserve and the faculty member's copy
returned, unless specifically requested otherwise. While all efforts will
be made to safeguard personal materials, the library is not responsible
for any damage or theft of personal items placed on reserve.
Number of copies
You may submit NO MORE THAN one copy of any item per 10 students (or portion
thereof) enrolled in the course. You may submit 2 copies for 15 students,
3 copies for 25 students, etc. Copies in excess of this are almost never
used and only add to our workload of processing materials.
Materials not accepted for reserve:
Library periodicals
Materials from the reference or special collections
Materials from other libraries
Workbooks
"For Review" promotional copies of textbooks
Any materials in violation of copyright law
Returning reserve materials All photocopies and personal materials will be
returned at the end of each semester. Faculty members may also request
the return of materials at any time. Photocopies submitted under the Fair
Use guidelines may not be resubmitted in subsequent semesters without
written permission of the copyright holder.
4. Copyright compliance
All materials placed on reserve are subject
to compliance with the copyright law of the United States (Title 17, US Code).
The copyright law is applicable to photocopies, copies of audiovisual materials,
and copies of software regardless of whether you are placing materials on
reserve in the library, distributing materials in class, or placing electronic
copies of documents on course web pages (like Web CT). Books and other original
materials that are directly related to your course may always be placed on
reserve without violation of copyright, except for the two minor exceptions
of workbooks and "for review" promotional copies of textbooks.
Photocopies, copies of audiovisual materials
and copies of software must fall into one of the following categories
to comply with copyright law:
1. The faculty member makes the determination
that the item falls under Fair Use as laid out by the guidelines of the
Fair Use provision of Section 107 of the US copyright law. More information
on Fair Use follows below.
2. The faculty member obtains written
permission from the copyright holder to reproduce the materials for reserve
use, including the payment of copyright fees as required.
3. The material in question is in the
public domain.
4.1 Fair Use
What is fair use?
Fair use is a part of the copyright law
that allows for limited reproduction of copyrighted material under specific
circumstances, for certain uses such as teaching, research, scholarship,
criticism and commentary. Copyright law is often misunderstood or misinterpreted
by educators to mean that they can copy anything so long as it relates
to their teaching. Actually, educators may only copy materials without
permission when certain specific criteria are met.
For detailed information on fair use:
For more help in thinking about how your
course materials fit into this complex area of copyright law, you should
visit the University of Texas' Crash Course in Copyright:
4. Bring the items and the form to the
Circulation Desk in the library. Be sure to include permissions for any
items that do not fall under fair use guidelines.
