Shipman Library Reserve Policy

    Table of contents

    1. Objectives
    2. Introduction
    3. Procedures
    4. Copyright compliance
    4.1 Fair Use
    5. Other college and university reserve policies
    6. What do I need to do to place materials on reserve?

    1. Objectives

    To create standard procedures for the library's reserve service.
    To ensure that the reserve service is compliant with copyright law.

    2. Introduction

    Shipman Library's reserve service allows faculty members to place books, copies of assigned reading materials, class notes, old exams and other materials on reserve at the circulation desk in the library. Faculty members may place items on reserve in accordance with the procedures listed here.

    • Location of reserve materials
      Reserve materials are available at the library circulation desk. Reserve materials are listed by instructor and course on our website. Click Library Catalog then Reserve Desk.

    • Loan periods and fines
      Reserve materials may be designated by the faculty member as 3 hour in-library use only, overnight or three-day reserve. Overdue fines for reserve materials accrue at the rate of $0.25 per hour.

    3. Procedures

    • Reserve request forms
      Faculty members must complete a Reserve Request Form to place non-photocopied materials (books, videos, etc.) on reserve. To place any photocopies on reserve, faculty members must complete a separate Reserve Request Form for Photocopies. These forms are available at the circulation desk or on our website here.

    • Bibliographic and copyright information
      To facilitate copyright compliance, all photocopies must include a complete citation, including the copyright statement, clearly visible on the first page. The copyright statement will appear on either the first page of an article or near the title page of a book or journal. If this information does not appear on the first page you have copied, please including it in writing.

      Johnson, Frank. "Stuck in the Sixties." New Republic 68.2 (1988): 42-51. Copyright 1988 Acme Publishing Inc.

    • Processing time for reserve materials
      Please give us as much time as you can to process your reserve materials. The processing involves several steps and can become quite time-consuming. This is especially true at the beginning of the semester. If at all possible, please submit materials before the start of the semester or as early as you can. We will process ALL materials ASAP on a first-come first serve basis.

    • Personal items
      Faculty members are welcome to place personal books and other materials on reserve. Personal items will be processed and circulated according to standard reserve procedures, including labeling to facilitate check out and sensitization to prevent theft. If the library owns the item, the library copy will be placed on reserve and the faculty member's copy returned, unless specifically requested otherwise. While all efforts will be made to safeguard personal materials, the library is not responsible for any damage or theft of personal items placed on reserve.

    • Number of copies
      You may submit NO MORE THAN one copy of any item per 10 students (or portion thereof) enrolled in the course. You may submit 2 copies for 15 students, 3 copies for 25 students, etc. Copies in excess of this are almost never used and only add to our workload of processing materials.

    • Materials not accepted for reserve:
    • Library periodicals
      Materials from the reference or special collections
      Materials from other libraries
      "For Review" promotional copies of textbooks
      Any materials in violation of copyright law

    • Returning reserve materials
      All photocopies and personal materials will be returned at the end of each semester. Faculty members may also request the return of materials at any time. Photocopies submitted under the Fair Use guidelines may not be resubmitted in subsequent semesters without written permission of the copyright holder.

    4. Copyright compliance

    All materials placed on reserve are subject to compliance with the copyright law of the United States (Title 17, US Code). The copyright law is applicable to photocopies, copies of audiovisual materials, and copies of software regardless of whether you are placing materials on reserve in the library, distributing materials in class, or placing electronic copies of documents on course web pages (like Web CT). Books and other original materials that are directly related to your course may always be placed on reserve without violation of copyright, except for the two minor exceptions of workbooks and "for review" promotional copies of textbooks.

    • Photocopies, copies of audiovisual materials and copies of software must fall into one of the following categories to comply with copyright law:
    • 1. The faculty member makes the determination that the item falls under Fair Use as laid out by the guidelines of the Fair Use provision of Section 107 of the US copyright law. More information on Fair Use follows below.

      2. The faculty member obtains written permission from the copyright holder to reproduce the materials for reserve use, including the payment of copyright fees as required.

      3. The material in question is in the public domain.

      4.1 Fair Use

      What is fair use?

      Fair use is a part of the copyright law that allows for limited reproduction of copyrighted material under specific circumstances, for certain uses such as teaching, research, scholarship, criticism and commentary. Copyright law is often misunderstood or misinterpreted by educators to mean that they can copy anything so long as it relates to their teaching. Actually, educators may only copy materials without permission when certain specific criteria are met.

      For detailed information on fair use:

      For more help in thinking about how your course materials fit into this complex area of copyright law, you should visit the University of Texas' Crash Course in Copyright:


      The Stanford Copyright and Fair Use website is very useful as well:


      Shipman Library also has several books that are valuable resources in understanding and interpreting fair use. Here are two:

      1. Russell, Carrie. Complete copyright: an everyday guide for librarians.

      Main Stacks: KF2995 .C57 2004

      2. Crews, Kenneth D. Copyright law for librarians and educators. 3rd ed.

      Main Stacks: KF2995 .C74 2012

    5. Other College and University Reserve Policies

    6. What do I need to do to place materials on reserve?

    UPDATED: 3/7/2018

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